Fraser & Neave Holdings Bhd Annual Report 2019

A N N U A L R E P O R T 2 0 1 9 07 Additional Information 227 ADMINISTRATIVE DETAILS FOR THE 58 TH ANNUAL GENERAL MEETING OF FRASER & NEAVE HOLDINGS BHD ADMINISTRATIVE DETAILS FOR THE 58 TH ANNUAL GENERAL MEETING OF FRASER & NEAVE HOLDINGS BHD TO BE HELD AT BALLROOM 1, FIRST FLOOR, SIME DARBY CONVENTION CENTRE, 1A, JALAN BUKIT KIARA 1, 60000 KUALA LUMPUR ON MONDAY, 20 JANUARY 2020 AT 10:00 A.M. REGISTRATION 1. Registration will start at 8:00 a.m. and will remain open until the conclusion of the annual general meeting (“AGM”) or such time as may be determined by the Chairman of the meeting. 2. Please produce your original Identification Card (“I/C”) or Passport (for foreigners) during registration for verification purpose. Only original I/C or Passport will be accepted for the purpose of identity verification. Please ensure that you collect your I/C or passport thereafter. 3. No person will be allowed to register on behalf of another person with the original I/C or Passport of that other person. 4. Upon verification and registration: a. please sign the Attendance List and an identification wristband will be provided at the registration counter; b. if you are attending the AGM as a shareholder as well as a proxy, you will be registered once and will only be given one identification wristband; and c. no person will be allowed to enter the meeting hall without wearing the identification wristband. There will be no replacement in the event that you lose/misplace the identification wristband. The said wristband has a passcode printed in it, which will be required for electronic voting purpose. 5. After registration, please vacate the registration area immediately and proceed to the meeting hall. 6. The registration counter will only handle verification of identity and registration of attendance. 7. Help desk support is available for any other enquiries/assistance/ revocation of proxy’s appointment. DOOR GIFT One (1) door gift will be given for one (1) attendee only, regardless of the number of shareholders you are representing as a proxy, and whether you are attending both as proxy and shareholder. PARKING Parking is free at Sime Darby Convention Centre. VOTING AT MEETING Pursuant to the Paragraph 8.29A of the Listing Requirements of Bursa Malaysia Securities Berhad, all resolutions to be tabled at the AGM will be voted by poll. For this purpose, the Company has appointed Tricor Investor and Issuing House Services Sdn Bhd (“Tricor”) to conduct the poll voting electronically via Tricor e-Vote application; and Boardroom Corporate Services Sdn Bhd (formerly known as Boardroom Corporate Services (KL) Sdn Bhd) as the scrutineer to verify the poll results. e-Voting for each resolution set out in the Notice of AGM will take place immediately upon conclusion of the deliberation of the respective agenda. VOTING USING YOUR OWN SMARTPHONE/TABLET 1. Shareholders and proxy holders (“Voters”) are advised to download Tricor e-Vote app onto their smartphone/tablets (“Device”) before attending the AGM. 2. Tricor e-Vote App download is available at no cost from Google Play Store or Apple App Store. 3. Please refer to the information below on how to download the Tricor e-Vote App. 4. You are encouraged to approach Tricor’s personnel at the Device Counter to check the readiness of your Device for you to participate in the poll voting. VOTERS WHO DO NOT HAVE DEVICES 1. You will be provided with a device when you attend the AGM. 2. Please proceed to the Device Counter for separate registration to obtain a device. 3. Upon conclusion of the AGM, please return the device to the Device Counter.